+1 908 704 8843
270 Davidson Avenue, Suite 103, Somerset, NJ 08873
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Coordinate functional leaders’ projects & manage information flow within the function.
Maintain leader's calendar and coordinate meetings using Microsoft Outlook.
Write correspondence and distribute on behalf of VP.
Assist VP and Staff with writing, formatting, and editing presentations, letters, meeting minutes, action items, announcements, memos, faxes, e-mails, etc.
Appropriately coordinate administrative office management with a minimum of direction and instruction.
Provide general administrative support to the function as necessary.
Assist with requests from department members or other internal customers for support and direction on resolving issues.
Participate as a member of teams as assigned to coordinate activities and act as a conduit of information to other departments.
Coordinate visitor arrangements (ground transportation, lodging, meeting agendas, dinner arrangements, & miscellaneous assistance as requested)
Coordinate high-level multi-day executive meetings that include executives from Ingelheim Corporate, BIVI, & OPU's throughout the world.
Select venue, coordinate reservations and negotiate costs related to lodging, transportation, meeting space, electronic support, food, entertainment provide on-site support throughout the functions)
Maintain inventory and order all supplies for department, including office supplies, promotional materials, etc.
Maintain and reconcile departmental purchasing and meetings cards.
Review Staff Expense Reports for accuracy and adherence to Company policy.
Forward to Vice President for approval.
Complete expense reports and reconciliations for functional leader.
Track Staff PTO and approve time-off logs on behalf of functional leader.
Performs all Company business in accordance with all regulations (e.g., EEO, FDA, etc.) and Company policy and procedures.
When violations are noted/observed they are to be immediately reported to management.
Demonstrate high ethical and professional standards with all business contacts in order to maintain BIVI’s excellent reputation in the community
Advanced knowledge of Microsoft Office (Word, Excel and PowerPoint) and Outlook.
Demonstrated strong attention to detail with demonstrated high work standards
Demonstrates excellent verbal and written communication skills
Strong organizational/administrative skills.
Ability to understand business information for interaction with personnel in various departments who have high levels of responsibility as well as interaction with other outside operating units.
Ability to make independent, professional decisions and excellent telephone skills are required.
Absolute dependability in terms of meeting deadlines and handling confidential information.
Working experience background in the manufacturing industry desirable.
Individual must be a self-starter and work independently