+1 908 704 8843      270 Davidson Avenue, Suite 103, Somerset, NJ 08873
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Job Description:• The Administrative Assistant primarily responsible for delivering organizational support, planning and execution to ensure both leaders can effectively drive business strategy for Acerta. • Responsible for carring out variety of administrative tasks for the ...

Job Description

Job Description:
• The Administrative Assistant primarily responsible for delivering organizational support, planning and execution to ensure both leaders can effectively drive business strategy for Acerta.
Responsible for carring out variety of administrative tasks for the Leader’s including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing  confidential correspondence; arranging complex and detailed travel plans, itineraries, and  agendas; and compiling documents for travel-related meetings. 
• Serves as a liaison to the executive and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
• The Administrative Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and patient oriented. 
• This role has a key part to play in driving our corporate culture. 

Responsibilities:

Senior Management Liaison:
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings 
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. 

Meetings: 
• Facilitates cross-divisional coordination of travel and outreach plans 

Communications, Partnerships, and Outreach:
• Edits and completes first drafts for written communications to external stakeholders 

Strategic Initiatives:
• Works with the Strategic Initiatives team in coordinating the Leader’s outreach activities. 
• Follows up on contacts made by the Leader’s and supports the cultivation of ongoing Relationships 

New Employees/Entry preparation:
• Organize interviews 
• Liaise with Training Department to arrange welcoming and induction package 
• Liaise with IT in order to organize desk, hardware, software etc. 
• Liaise with the responsible Manager in order to find out special needs. 
• Prepare meeting schedule of the first working days 

Strongly Desired:
Bachelor degree (BA) with Five or more years of secretarial and administrative experience working with high level managers/officers or executives in complex environments. Lead or supervisory experience preferred 
• Experience as administrative assistant in an international environment and in the pharmaceutical company 
• Solid written and verbal communication skills 
• Excellent computer skills (MS office suite software), 10-key, telephone 
• Ability to make decisions and work independently, while adhering to pre-established guidelines 
• High attention to detail but able to work within the “big picture” 
• Deep understanding of confidentiality requirements and proven ability to manage sensitive information.